The billing system built for school nurseries. Funded hours on every invoice, parents paying on time, and a funding claim that’s ready for audit.
Most nursery software is built for private nurseries and sold per child, full of learning journals and parent apps a school doesn’t need. School offices need help with something else.
Funded hours, top-ups, lunches and extra sessions, all worked out by hand and checked twice.
Unpaid invoices that nobody has time to chase, and parents querying bills you can’t easily explain.
30-hours codes, declarations, the termly headcount and the worry of a council audit.
Nursery Billing does the part school offices struggle with: billing funded hours correctly, getting paid, and keeping the early years funding claim audit-ready.
Add their usual sessions and funded hours. Bookings fill themselves in for the whole term.
Itemised invoices for every family, ready as PDFs, with funded hours shown free.
See who owes what and how overdue it is, and chase it from one place.
A claim sheet, next term’s estimates and checks, ready for your local authority portal.
Invoices that are right first time, payments and debt management for schools, letters for families and a calm month end, all in one place.
Funded hours applied week by week and shown free, with AM and PM sessions funded first and lunches charged first when a week goes over the cap. Every extra itemised, siblings on one invoice, deposits taken off automatically.
What’s owed and how overdue: not due, 30, 60 and 90+ days. A chase log with follow-up dates, and statements and reminders in one click.
Usual weeks, extra sessions and mid-term changes, with the places left in each session and your waiting list.
Proof of childcare costs for Universal Credit and Tax-Free Childcare, annual statements and deposit receipts.
Invoices created, up to date, sent and locked, all at a glance, so nothing gets missed at the busiest time of the month.
Mark today’s sessions present or absent on a phone or tablet, if attendance isn’t already in your school system.
Your early years funding claim, worked out from the bookings you already have, and checked against what the council actually pays.
Nursery Billing helps you get ready for a funding audit. It produces the claim sheet; your staff enter it on the local authority’s portal.
Built by a schools IT company, with the safeguards your data protection officer will ask about.
Hosted in London, with your data kept in the UK.
Staff sign in with their school Microsoft 365 account.
Backed up every night and stored separately, also in the UK.
A data processing agreement and a DPIA template are included.
No per-child charges and no modules to add on. One plan for your school nursery, with set-up, training and support from our own team.
Part of a trust or a group of schools? Ask us about discounts.
Everything included. No per-child charges.
£300 one-off set-up: we import your families, connect Microsoft 365 sign-in, set up your local authority’s rates and dates, and train your team.
Billed annually. Prices exclude VAT. Discounts for trusts and groups of schools.
We look after IT for schools across Bedfordshire, Luton and Milton Keynes. We built Nursery Billing with a school office, for the way school nurseries actually work, and we support it ourselves.
Nursery Billing was designed alongside a primary school’s office team, around the jobs they actually do every month and every term.
Can’t see your question? Call us on 01234 400190.
Yes. Rates, terms, deadlines and payment dates are settings, so we set them up for your authority. The claim sheet works with any portal, including Synergy, Capita One and Liquidlogic EYES: your staff enter the claim using the sheet it produces.
Yes. Invoices are itemised, with funded hours shown as free, in line with DfE guidance since January 2026.
Payments are recorded in Nursery Billing, and parents pay the school the way they do now, such as bank transfer or Tax-Free Childcare. Invoices are PDFs that you send to families.
No. The daily register is optional and switched off by default.
Usually a day. We import your families, connect Microsoft 365 sign-in, set up your local authority’s rates and dates, and train your staff.
It stays in the UK, it’s backed up every night, and we sign a data processing agreement with you. We also provide a DPIA template.
Yes, on a demo site with example data, so you can see it working before you decide.
No software can promise that, but Nursery Billing helps you be ready: it scores each term’s readiness and builds an audit pack of claims, declarations, codes, invoices and payments in one click.
Book a 20-minute demo. We’ll show you Nursery Billing using example data, and answer questions about your local authority, your sessions and your current spreadsheet.